You’ve conducted your legal hold interviews. You’ve identified the custodians and the potentially relevant data
Alternatively, when a legal hold is issued, a firm has an obligation to preserve any relevant materials related to the discovery request
By assigning it to the folder level you can automate its deletion and also apply legal holds. The reason applying retention and/or legal holds to electronic datasets seems so hard is that it is !
According to a Symantec survey of 1,680 IT pros and legal executives in 26 countries, 75% of backup data are retained infinitely or kept for legal holds. In addition 25% of the data backed up is not needed for business or should not be saved. (Also called out is that nearly half of the enterprises surveyed are improperly using their backup and recovery software for archiving electronic records and legal holds.) http://tinyurl.com/27lbzlm Symantec suggests it’s the fear of deleting important records that keep organizations from moving away from the outdated strategy of simply keeping everything forever
Most firms are aware that they could do a better job at Identification, Preservation, and Collection, but they may not clearly understand how they can improve their situation by addressing the legal hold process. Legal Hold Management improves your effectiveness in sending out hold orders, tracking responses, managing multiple holds that might extend over several years, and providing an audit trail for everything you did. We perform benchmark assessments of firms’ discovery readiness programs, and one surprising result is that some of the firms with the best legal hold process management don’t actually use any legal hold software (e.g. from IBM Atlas or Exterro )
Start with the retention and legal hold processes: For records, streamline your retention schedule to 50-100 record series/buckets...Set a clear policy with procedures that define the who, what, when and how the legal hold process is to take place
Define a strategy to bring eDiscovery in-house. Start with Legal Hold (identification), collection, processing, early case assessment and legal production
Defensible Disposition & Legal Holds enables organizations to dispose of content when it has satisfied its retention requirements in the normal course of business
Here's the latest post in our series of interviews with the speakers for our inaugural Social Business Virtual Conference which is being held completely online this September 8, 2011. I asked Debra Logan , VP at Gartner, to share some thoughts about her presentation with us...
One of the key themes of the AIIM Social Business Virtual Event on September 8 is governance - in fact we've built an entire track around it. But when we think about governance there are some challenges unique to social media that underscore just how far we've pulled the "paper...